10 smart techniques of MS Office 2016

The technology Giant, Microsoft has released its new version of MS office. Microsoft Office 2016 was released on OS X on 9 July 2015 for Office 365 subscribers. The licensed version on OS X and Windows was released on 22 September 2015.As per the previous version, MS office 2016 is also aimed for different markets.

New features in the Windows release include the ability to create, edit, open and save files same as previous version of MS office but this time all these features are in cloud straight from the desktop, all new search tools are available in MS Word, MS PowerPoint, MS Excel and Outlook and co-authoring in real time with users connected to Office Online. Other features include Insights, a feature powered by Bing to provide contextual information from the web, new chart types are included in Excel such as tree map, sunburst chart also known as a ring chart, waterfall chart, box plot and histogram, and a data loss prevention feature in MS Word, MS Excel, and MS PowerPoint.

New features in Mac released version include an updated user interface that uses ribbons to support for Retina Display and new sharing features for Office documents. MS Word of this version has a new Design tab, an Insights feature, which is powered by Bing, and real time coauthoring. In MS Excel, there is a recommended charts feature, and PivotTable Slicers. In PowerPoint, there are theme variants, which provide different color schemes for each theme. In Outlook, there is a Propose New Time feature, the ability to see all calendars side by side, and weather forecast in the calendar view. Outlook 2016 has very limited support for synchronization for collaboration service outside of basic email.

Microsoft office has included certain new features which helps to improve the productivity. Let’s have a look on those features:

1. Real-time co-authoring

Co-authoring has already been part of previous versions of MS Office, but with Office 2016 that collaboration can now take place in real time that means you can see what your co-conspirators are doing in a Word document or PowerPoint as they do it and they will also be able to see what you are doing. It doesn’t matter where you are or what device you are using.

2. OneNote notebook sharing

This is one of the least appreciated feature of MS Office. It is one of the most useful applications available in Microsoft Office. Office 2016 allows you to share a OneNote notebook with as many people as you want and it also works with text, images, worksheets, emails and any other document type you can think of, it can be a great central resource for a team working on a common project, if they know how to use it.

3. Simplified document sharing

Office 2016 simplifies sharing of documents by adding Share button to the right corner of your Office apps. A Click on that button will give you one-click access to share your document with anyone in your contacts list.

4. Smart attachments

If you have to send email attachments just about every day then this feature of MS Office will be very helpful. In previous versions, adding attachments to an email required to navigate to the location where the document was stored. You can still do that in Office 2016, if the document in question was one you worked on recently, it will now show up in a list of shareable documents in Outlook. Office 2016 keeps a track of recently worked on list for you.

5. Clutter for Outlook

This feature of Outlook inbox to prioritize each email. Office 2016 adds a new category to Outlook inbox triage toolbox, called Clutter. You can designate certain emails as low priority and future similar emails will be deposited automatically into the Clutter folder in MS Outlook. This new feature has four categories for email they are: important, clutter, junk, and delete.

6. Better version history

Collaboration and creativity can be a messy process with shared documents that changes drastically over time. Office 2016 maintains past versions of documents and making them available directly from MS Office applications under the History section of File menu.

7. New chart types in Excel

The capability to visualize data with an Excel chart has always been a welcome and powerful capability. However, these list of available chart types found in previous versions of Excel needed an update. Office 2016 adds several new chart types to the templates list which is great chart if you like to track the stock market. Other new chart types include Tree map, Pareto, Histogram, Box and Whisker and Sunburst.

8. Power BI

Power BI is a powerful analytics tool comes bundled with Office 365 subscription. Knowing every little detail about how your business is running is essential information and this new feature can bring it all together for you.

9. Delve

Delve is another new tool that comes with MS Office 2016. The best way to describe Delve is as a central location that gives you access to everything you have created, shared or collaborated on using MS Office 2016. It is another recently worked on list, only this version of the list is stored in the cloud system so you can access it from anywhere with any device using the Office 365 Portal.

10. Purchase choices

Microsoft has definitely stacked the deck so that the best bang for the buck is a subscription to Office 365, which includes all the features of Office 2016 plus all the cloud services. Businesses should be looking at one of the Office 365 for Business subscriptions. It is also going to be the best deal.